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Expression of Interest for Potential Framework Agreement

The Competition and Fair Trading Commission (the Commission) is a body corporate established under the Competition and Fair Trading Act, Cap 48:09 of the Laws of Malawi.

In order to comply with the Public Procurement and Disposal of Public Asset Act (PPDA), 2017, the Commission is inviting interested bidders to express interest for possible contract award on framework agreement as prescribed in Section 61 (1) of the PPDA, 2017.

The goods and services required on a framework agreement are as detailed in the table below.

Lot Number

Goods / Services

Pricing Model

Frequency of Orders

Period for Framework

1

Car Hiring

Fixed Rate(s)

As need arises

One year

2

Security Services

Fixed Rate(s)

For define locations & and when need arises

One year

3

Catering Services – head office in Lilongwe

Fixed Rate(s)

As need arises

One year

4

Production of radio programmes

Fixed Rate(s)

As need arises

One year

5

Production of TV programmes; and comedies

Fixed Rate(s)

As need arises

One year

6

Production of outdoor banners, indoor pull-up banners, flyers.

Fixed prices

As need arises

One year

7

Motor vehicle repairs and maintenance

Fixed Service Fees except spare parts

As need arises

One year

8

Cleaning Services

Fixed Rate(s)

For defined offices

One year

9

Public Auctioneering Services

Fixed Rate(s) / Commission

As need arises

One year

10

Insurance Services

Based on the items to be insured

One off for premises, asset, and staff

One year

11

Information, Communication and Educational Materials (IEC)

Fixed rate(s) / prices

As need arises

One year

12

Routine Maintenance, and repairing of ICT equipment

Fixed rate(s)

As need arises

One year

13

Legal Services on Retainer Agreement

Fixed rate(s)

As need arises

One year

14

Stationery and office supplies

Fixed prices

As need arises

One year

15

Golf Shirts, T-Shirts, Umbrellas,

Fixed Prices

As need arises

One year

16

Branded key-holders, folders, brochures, stickers

Fixed Prices

As need arises

One year

17

Diaries, and Notebooks

Fixed Prices

As need arises

One year

18

Calendars: One Month-To-View; and Three Month-To-View

Fixed Prices

As need arises

One year

Interested bidders / Bidders must include the following in their bid for consideration for framework agreement:

  1. Eligibility:
    1. Business Registration Certificate,
    2. Tax Payment Identification Certificate (TPIN),
    3. Tax Clearance Certificate,
    4. Professional Registration.
  2. Competitiveness:
    1. Rates of Services / Prices of the Goods,
    2. Standard Rates / Prices for Services / Goods (whichever is applicable)
  3. Post Qualification:
    1. Evidence of Previous Contracts (within the last three years),
    2. Samples where applicable and desirable to support bidder’s capacity,
    3. Defect liability and replacement within seven days.
    4. Names of Directors.
    5. Registration with Public Procurement and Disposal Authority (PPDA)

A completed bid / application for framework agreement document and all requested additional document MUST be returned in a SEALED envelope to:

The Chairperson,

Internal Procurement and Disposal Committee

Competition and Fair Trading Commission,

Golden Peacock Office Building, 6th Floor, Off Presidential Driveway,

P.O. Box 332,

Lilongwe 3

CONDITIONS

  1. Bids in SEALED envelopes MUST be clearly marked “BIDDING FOR FRAMEWORK AGREEMENT 2020 - 2021” and MUST be registered at the reception before depositing in a TENDER BOX that shall be placed at the Commission’s reception.
  2. Each Bidder is allowed to express interest for not more than three Lot under which it is eligible to bid based on regulatory registration.
  3. The Commission RESERVES the right to verify the authenticity of any information a Bidder submitted without consulting the Bidder
  4. All successful Bidders SHALL be communicated in writing.
  5. Successful Bidders shall sign pre-agreed prices and/or rates for some goods, and services where applicable.
  6. The framework agreements SHALL be governed by the General Condition of Contract as prescribed in the standard bidding document for goods and services as issued by Public Procurement and Disposal of Public Asset Authority. Those interested MUST request electronic copy from This email address is being protected from spambots. You need JavaScript enabled to view it. not later than a week prior to the close of the bidding period.

CLARIFICATION

For clarifications ONLY, submit your inquiry to This email address is being protected from spambots. You need JavaScript enabled to view it.

Closing date for receipt of the bids is Tuesday, 7th July, 2020

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